% of Target Achieved Grade (Score)

≥ 100% A (4 POINTS)

95-100% B (3 POINTS)

90-95% C (2 POINTS)

< 90% D (1 POINTS)

Grading system for Tours & Inspections

% of Tours / Inspections Conducted Grade (Score)

≥ 100% A (4 points)

75-100% B (3 points)

50-75% C (2 points)

< 50% D (1 points)

Grading system for File Disposal

% of Files Disposed Grade (Score)

≥ 50% A (4 points)

25-50% B (3 points)

10-25% C (2 points)

< 10% D (1 points)

Grading system for Action in Important matters

% of Cases Disposed Grade (Score)

≥ 50% A (4 points)

25-50% B (3 points)

10-25% C (2 points)

< 10% D (1 points)

Weights for Performance Indicators & Process Indicators

Weight

I. Performance Indicators 0.70

II. Process Indicators 0.30

Tours & Inspections [0.10]

Days Toured (0.03)

Office Inspections (0.02)

Surprise Inspections (0.03)

Routine Inspections (0.02)

File Disposal [0.10]

Action in Important matters [0.10]

Vigilance Cases

ACB Cases

Commission of Enquiry Cases (0.04)

Departmental Enquiry

Audit Reports/Paras

CMO References (0.02)

CM’s Announcements

Adverse Media Reports (0.04)

Calculation of Integrated Score using the above Grading System

Integrated Score = 0.7 (Performance Score) + 0.3 (Process Score)

Grading System based on Score / Grade Point Average

Score/GPA Grade

≥ 3.5 A

2.5-3.5 B

1.5-2.5 C

< 1.5 D

Maximum Score (GPA) = 4

Minimum Score (GPA) = 1

Where

1a. Performance Score of Secretary

= Average of Integrated Scores of Portfolio HoDs

Example: Secretary 1 (with 3 HoDs reporting)

HoD	Performance Score	Process Score	Integrated Score
(1)	(2)	(3)	(4) = 0.7(2) + 0.3(3)
HoD 1	3.0	2.0	2.7
HoD 2	3.5	1.5	2.9
HoD 3	2.5	2.5	2.5
Secretary 1 Performance Score = Average (2.7, 2.9, 2.5) = 2.7

1b. Performance Score of HoD, District Officer, Mandal Officer and Below Mandal Level Functionary

= Total score of Performance Indicators ¸ Total No. of Performance Indicators

Example: HoD 1

Total Performance Indicators = 8

Indicators with grade A = 2 (Score = 2 x 4 = 8)

Indicators with grade B = 2 (Score = 2 x 3 = 6)

Indicators with grade C = 2 (Score = 2 x 2 = 4)

Indicators with grade D = 2 (Score = 2 x 1 = 2)

Total Score = 20

No. of Indicators = 8

Performance Score = 20 ¸8 = 2.5

2. Process Score of Secretary, HoD, District Officer, Mandal Officer and Below Mandal Level Functionary

= Average of (Tours & Inspections Score, File Disposal Score, Action in Important Matters Score)

2a. Tours & Inspections Score

= [Days Toured score (0.3) x 4 or 3 or 2 or 1]

+ [Routine Inspections score (0.2) x 4 or 3 or 2 or 1]

+ [Surprise Inspections score (0.3) x 4 or 3 or 2 or 1]

+ [Office Inspections score (0.2) x 4 or 3 or 2 or 1]

Example: HoD 1

Indicative Conducted % Grade (Score)

Days Toured 10 10 100% A (4)

Routine Inspections 5 4 80% B (3)

Surprise Inspections 5 3 60% C (2)

Office Inspections 10 4 40% D (1)

Tours & Inspections Score = [(0.3 x 4) + (0.2 x 3) + (0.3 x 2) + (0.2 x 1)] = 2.6

* If an indicator under Tours & Inspections Category is not applicable, then its weight is distributed proportionally across the remaining indicators (case of Intra-category proportional weightage).

* If Tours & Inspections Category is not applicable, then its weight (10%) is distributed equally across the other Process Indicators i.e. File Disposal and Action in Important Matters (case of Inter-category proportional weightage)

2b. File Disposal Score

= [Total Files Score: 4 or 3 or 2 or 1]

Example: HoD 1

Total files during Disposed Disposal % Grade (Score)

the month

1000 500 50 A (4)

File Disposal Score: 4

* If File Disposal Category is not applicable or there is no file pending during the period considered, then its weight (10%) is distributed equally across the other Process Indicators i.e. Tours & Inspections and Action in Important Matters (case of Inter-category proportional weightage)

2c. Action in Important Matters Score

= [Vigilance Cases, ACB Cases, Commission of Enquiry Cases, Departmental Enquiry Cases, Audit Reports/Paras Average Score (0.4) x 4 or 3 or 2 or 1]

+ [CMO References, CM Announcements Average Score (0.2) x 4 or 3 or 2 or 1]

+ [Adverse Media Reports Score (0.4) x 4 or 3 or 2 or 1]

Example: HoD 1

Total during Disposed Disposal % Grade (Score)

the month

Sub-Category 1

Vigilance Cases 10 1 10% C (2)

ACB Cases 10 0 0% D (1)

Commission of Enquiry 20 1 5% D (1)

Departmental Enquiry 10 2 20% C (2)

Audit Reports / Paras 100 30 30% B (3)

Average Score for Vigilance, ACB, etc. = (2 + 1 + 1 + 2 + 3)/5 = 1.80

Sub-Category 2

CMO References 20 5 25% B (3)
CM’s Annoucements 10 8 80% A (4)

Average Score for CMO References & CM’s Announcements = (3 + 4)/2 = 3.50

Sub-Category 3

Adverse Media Reports 5 2 40% B (3)

Action in Important Matters Score = [(0.4 x 1.8) + (0.2 x 3.5) + (0.4 x 3)] = 2.62

* In case a sub-category is not applicable (i.e. indicators within a sub-category are not applicable or no case is pending for the indicators within a sub-category), then its weight is distributed proportionally across the remaining sub-categories (case of Intra-category proportional weightage)

* If Action in Important Matters Category is not applicable, then its weight (10%) is distributed equally across the other Process Indicators i.e. File Disposal and Tours & Inspections (case of Inter-category proportional weightage)

Calculation of Process Score

= Average of Tours & Inspections Score (2.6), File Disposal Score (4), Action in Important Matters Score (2.62)

= (2.6 + 4 + 2.62) / 3

= 3.07

3. Calculation of Integrated Score for the HoD1 in above example

Performance Score

(1)

Process Score

(2)

Integrated Score

(3) = 0.7*(1) + 0.3*(2)

2.5

3.07

2.67